Privacy

Last updated: February 15, 2026

PRIVACY POLICY

1. Introduction

1.1.  Welcome to the Kaija Swim privacy policy.

1.2.  Kaija Swim respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

1.3.  This privacy policy is provided in a layered format so you can click through to the specific areas set out below.

2. Important Information and who we are

2.1.  We can be contacted by email on

2.2    PURPOSE OF THIS PRIVACY POLICY

3.  This privacy policy aims to give you information on how We collect and processes your personal data through your use of this website, including any data you may provide through this website when you access the content on our website and sign up to our newsletter.

3.1.  This website is not intended for children and we do not knowingly collect data relating to children.

3.2.  It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

3.3  Kaija Swim is the controller and responsible for your personal data (collectively referred to as “Company”, “we”, “us” or “our” in this privacy policy).

3.4.  If you have any questions about this privacy policy or our privacy practices, please contact us in the following ways:

3.5.     Full name of legal entity: Kaija Swim

3.5.1     Email address:

3.5.2     Postal address: Tile Barn Farm House, Isfield, East Sussex Tn225xg

3.5.3  You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

3.7.  We keep our privacy policy under regular review.

3.8.  It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

4.     THIRD-PARTY LINKS

4.1.  This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

5.     THE DATA WE COLLECT ABOUT YOU

5.1.  Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

5.2.  We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

5.2.1.     Identity Data includes first name, maiden name, username or similar identifier, marital status, title, date of birth and gender.

5.2.2.     Contact Data includes billing address, delivery address, email address and telephone numbers.

5.2.3.     Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

5.2.4.     Profile Data includes your username and password

5.2.5.     Usage Data includes information about how you use our website, products and services.

5.2.6.     Marketing and Communications Data includes your preference in receiving marketing from us and our third parties and your communication preferences.

5.3.  We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

5.4.  We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

6. IF YOU FAIL TO PROVIDE PERSONAL DATA
7. Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
8.    HOW IS YOUR PERSONAL DATA COLLECTED?

7.1.  We use different methods to collect data from and about you including through:

7.1.1.     Direct Interactions such as providing Contact Data by filling in forms. This includes personal data you provide when you create an account on our website; subscribe to our service or publications; request marketing to be sent to you; or give us feedback or contact us.

7.1.2.     Automated technologies or interactions as you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies.

7.1.3.     Third parties or publicly available sources. We will receive personal data about you from various third parties.

8.    HOW WE USE YOUR DATA

8.1.  We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

8.1.1.     Where we need to perform the contract, we are about to enter into or have entered into with you.

8.1.2.     Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.

8.1.3.     Where we need to comply with a legal obligation.

8.2.  Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

9.    PURPOSES OF USE OF DATA

9.1.  We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

9.2.  Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

This privacy policy sets out how Kaija Swim uses and protects any information that you submit when using this website.

Kaija Swim  are committed to ensuring that your privacy is protected. Should Kaija Swim ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

Kaija Swim may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from 21/01/2020 and complies with the GDPR Regulations that came into force on the 25th May 2018.

What information we collect

Kaija Swim collect the following information using a contact form on the ‘Contact’ page:

• name
• contact information including email address and telephone number

What we do with the information

By completing the enquiry form on our ‘Contact’ page and sending us a message you are actively consenting to us collecting this information. Kaija Swim will use this contact information to send you a response to your enquiry.

Kaija Swim will not sell or lease your personal information to third parties.

Fair and lawful processing

Kaija Swim are committed to fairly and lawfully processing data in accordance to your rights. This means Kaija Swim should not process your data unless you have consented to this happening.

Security

Kaija Swim have systems in place ensuring that your information is secure. To prevent any unauthorised access or disclosure, Kaija Swim have put in place suitable physical, electronic and managerial procedures to safeguard and secure any personal information we collect through the website.

Your rights in regards to the information Kaija Swim hold

At any time you have the right to request a copy of all the personal information that we hold about you. You also have the right for this information to be deleted.

To request a copy of your personal information or to make a request for deletion, please contact us via our contact page.

How Kaija Swim use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.

Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

Kaija Swim use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to user needs. Kaija Swim only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

The table below explains the cookies Kaija Swim use and why.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that Kaija Swim do not have any control over that other website. Therefore, Kaija Swim cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

You should exercise caution and look at the privacy statement applicable to the website in question.

Third-party data processors

In order to deliver our services Kaija Swim use third parties to process personal data on our behalf. Kaija Swim have chosen each of these third parties based on the service they provide us, as well as their proven capability of complying with current data regulations